Panel Support Assistant

Salary £22,932 per annum

Location Glasgow, Lanarkshire

Expiry 20/05/2025 23:59

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

The Vacancy

Join us at Quarriers as a Panel Support Assistant & Administrator in Glasgow with our Quarriers Shared Lives Family Placement Service and Quarriers Fostering Service. This is an amazing opportunity for someone who has a strong background in administration and looking to make a difference daily by making sure everyone’s voice is heard.

Your new opportunity

This role with the Shared Lives Family Placement and Fostering services is to ensure the smooth running of the panels for both services.

The Panel Support Assistant will raise matters as they occur to address them in a timely manner to prevent disruption or delay to panel business. This may include arranging for additional Panel Members to be available at short notice or making changes to the agenda or the dates when panel are held. There can be many and varied changing tasks which are time consuming, and the administrator role allows for this.

At Quarriers we are always looking at new ways to streamline processes, so we are looking for someone who has used AI minute taking previously and would be happy to lead the way forward with new technology, meaning we keep accurate and up to date records of the panel discussions.

Working pattern: This is a full-time role offering 35 hours per week, primarily based in our Glasgow Regional office located in Springburn. There will be travelling required for visits and panel meetings, this means the successful candite will need to have a full UK driving licence with daily access to your own vehicle.

Key Responsibilities

Schedule and coordinate regular fostering panel meetings, arranging suitable venues and ensuring all panel members are notified
Prepare and distribute documentation to panel members within Scottish legal timeframes
Manage sensitive applicant information in accordance with data protection regulations
Take detailed minutes during panel meetings and produce accurate records of proceedings
Liaise with social workers to ensure all necessary documentation is available for panel consideration
Maintain comprehensive records of panel decisions and recommendations
Process panel member expenses and payments
Support the Panel Chair with administrative requirements
Track timescales to ensure compliance with Scottish fostering regulations
Act as the primary point of contact for panel members and applicants regarding administrative matters

Required Qualifications & Skills

Previous administrative experience, ideally within social care or public sector
Strong organizational abilities with excellent attention to detail
Proficiency in Microsoft Office applications
Exceptional written and verbal communication skills
Ability to maintain strict confidentiality
Knowledge of data protection principles
Experience taking minutes in formal meetings
Understanding of Scottish fostering regulations (desirable)
SVQ Level 3 in Business Administration or equivalent (desirable)

Personal Attributes

Highly organized and methodical approach to work
Excellent interpersonal skills
Ability to work independently and prioritize effectively
Capacity to handle sensitive information with discretion and adherence to GDPR
Commitment to supporting the fostering process and child welfare

What’s in it for you?

Family friendly working policies and procedures.
HSF Health Cash Plans.
24/7 free and confidential Employee Assistance programme.
£500 refer a friend scheme (t & c’s apply)
Life Assurance Benefit.
Workplace Pension.
Registered with Concert for Carers.
Access to health services free of charge (physiotherapy & occupational health)
Cycle to work scheme.
Christmas saving scheme.

About Us

Quarriers is one of Scotland’s leading social care charities. We provide practical care and support for vulnerable children, adults and families who face extremely challenging circumstances. We challenge poverty and inequality of opportunity to bring about positive changes in people’s lives.